{"id":1245,"date":"2023-01-26T20:00:24","date_gmt":"2023-01-26T20:00:24","guid":{"rendered":"https:\/\/stagingwp.pdf.live\/resources\/?p=1245"},"modified":"2024-10-14T17:11:18","modified_gmt":"2024-10-14T17:11:18","slug":"converting-email-to-pdf","status":"publish","type":"post","link":"https:\/\/pdf.live\/resources\/working-with-pdfs\/converting-email-to-pdf\/","title":{"rendered":"How to Save an Email as a PDF"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\">How to Convert Gmail, Outlook and Other Email to PDFs<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\"><em>In this post, we answer questions about how to turn email messages into PDFs. This comes in handy if you need to keep records, save receipts, or keep important messages from friends, family and businesses.&nbsp;&nbsp;<\/em><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Sending and receiving emails can be your primary form of communication with your work, school, or even friends and family. Just like any other channel that you\u2019d use to talk to others, important information can be shared through an email that you might want to save. You may receive an invoice, an important letter, or other information that you need to retain for your records, and sometimes the email inbox or archive is not the best place. The best way to save email records is to convert the email to a PDF.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The PDF is a file format that preserves your document\u2019s formatting settings across any device. That way the information within the PDF is always clearly viewable and easy to understand. Many common email services will actually allow you to save emails as PDFs with no external program needed.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Converting Emails to PDFs<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">PDF.Live is an online tool that converts files into PDFs and converts PDFs into other file formats. Our editorial team\u2019s research suggests that people like you might be searching for ways to \u201cconvert emails to PDFs,\u201d but after reading this you\u2019ll see that the vast majority of email providers allow you to \u201csave as\u201d or \u201cdownload as.\u201d&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In this article, we\u2019ll be going through how to \u201cconvert\u201d emails to PDFs with two common email services. Even if you don\u2019t use the email services we use as examples, the steps are similar with most other emails.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Save Gmail As PDF<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Since 2012, Gmail has been the leader in email service, <a href=\"https:\/\/www.makeuseof.com\/tag\/top-6-popular-free-email-providers-online-gmail-yahoo\/\">according to MakeUseOf<\/a>. Of course, some users have multiple Gmail accounts (for example one for business and one for personal use), which inflates the number of \u201cusers\u201d; that said, Gmail has over 1.8 billion user accounts, putting them in the top spot.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">But, we digress. Back to business: You can very easily download Gmail emails as PDFs with a few steps.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">1. Select the email you wish to save.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"794\" height=\"46\" src=\"https:\/\/pdf.live\/resources\/wp-content\/uploads\/2023\/02\/convert-gmail-to-pdf-1.png\" alt=\"screenshot showing an email in Gmail with the checkbox to select\" class=\"wp-image-1246\"\/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">Once you find the email in your Gmail inbox, select it. The email should open and you\u2019ll see the body of text within.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">2. Select \u201cPrint\u201d<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"161\" src=\"https:\/\/pdf.live\/resources\/wp-content\/uploads\/2023\/02\/convert-gmail-to-pdf-2.png\" alt=\"screenshot of Gmail showing what the preview looks like before you download it\" class=\"wp-image-1247\"\/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">You can either select the 3 vertical dots on the right-hand side and select Print from there or click the Printer icon on the top right of the email to print all.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">3. Save as PDF<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">When you print the page, the email will be reformatted by Gmail to display on single pages. You\u2019ll be able to preview how your email will be displayed and make minor adjustments to the page layout. Once you have the email where you want it, select Destination and find Save as <strong>PDF<\/strong>.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"286\" height=\"234\" src=\"https:\/\/pdf.live\/resources\/wp-content\/uploads\/2023\/02\/convert-gmail-to-pdf-3.png\" alt=\"screenshot showing Gmail and where to change the print destination from printer to Save as PDF\" class=\"wp-image-1248\"\/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">Instead of printing a physical copy, Gmail will prompt you to save a PDF document somewhere on your computer. You\u2019ll then be able to open and view the contents of the email within this PDF.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Save Outlook as PDF<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Microsoft Outlook is the second most widely used email service (although some data counters suggest it\u2019s third, and Apple Mail is second).&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Microsoft Outlook can act as a hub for all of your different email accounts and is a great email organization program. In fact, if you have a Gmail account, but you don\u2019t like Gmail\u2019s user experience, you can <a href=\"https:\/\/support.microsoft.com\/en-us\/office\/set-up-gmail-accounts-46274497-95ea-4a7d-9651-d246aa63eb5e\">use Outlook to manage your Gmail accounts<\/a>.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Outlook&#8217;s converter to PDF follows similar steps as Gmail for saving emails as PDFs. (By the way, your Outlook prompts might look slightly different from our examples, if you\u2019re using a Windows PC or a different version of Outlook. The following example was performed on a Mac.)&nbsp;&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">1. Select your email and then File &gt;&gt; Print.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"813\" height=\"869\" src=\"https:\/\/pdf.live\/resources\/wp-content\/uploads\/2023\/02\/pdfl-outlook-email-1.png\" alt=\"\" class=\"wp-image-1252\" style=\"width:689px;height:auto\"\/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">2. Select Save as PDF.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">From the printer options, select the drop-down menu in the lower left corner. Then select Save as PDF. You should name your PDF and choose the file location.&nbsp;&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"587\" height=\"257\" src=\"https:\/\/pdf.live\/resources\/wp-content\/uploads\/2023\/02\/pdfL-email-outlook-3.png\" alt=\"\" class=\"wp-image-1253\"\/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">3. Find a destination to save your PDF.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">When you select Save as, a dialogue window will pop up prompting you to choose where you\u2019d like your PDF to be saved. During this stage, security options like password-protecting the PDF can be applied.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"801\" height=\"478\" src=\"https:\/\/pdf.live\/resources\/wp-content\/uploads\/2023\/02\/pdfl-outlook-email-4.jpg\" alt=\"\" class=\"wp-image-1254\" style=\"width:701px;height:auto\"\/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">You can apply a password that\u2019s required for someone to enter before they can open the PDF. Be sure to store it somewhere and don\u2019t forget the password!<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"425\" height=\"339\" src=\"https:\/\/pdf.live\/resources\/wp-content\/uploads\/2023\/02\/pdfl-outlook-email-5.png\" alt=\"\" class=\"wp-image-1255\"\/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">Other email services, including Yahoo, Apple, Comcast, iCloud and others, will similarly allow you to print individual emails and then select Save as PDF instead of printing a physical copy.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Learn how to turn email messages into PDFs. Keep records, save receipts, or keep important messages from friends, family and businesses.\u00a0<\/p>\n","protected":false},"author":1,"featured_media":2034,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[7],"tags":[3,27,21],"class_list":["post-1245","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-working-with-pdfs","tag-convert-to-pdf","tag-email","tag-how-tos","entry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.7 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Convert Gmail, Outlook and Other Emails to PDFs<\/title>\n<meta name=\"description\" content=\"Learn how to turn email messages into PDFs. Keep records, save receipts, or keep important messages from friends, family and businesses.\u00a0\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/pdf.live\/resources\/working-with-pdfs\/converting-email-to-pdf\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Convert Gmail, Outlook and Other Emails to PDFs\" \/>\n<meta property=\"og:description\" content=\"Learn how to turn email messages into PDFs. 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