{"id":3873,"date":"2026-01-10T20:04:00","date_gmt":"2026-01-10T20:04:00","guid":{"rendered":"https:\/\/pdf.live\/resources\/?p=3873"},"modified":"2026-02-07T00:40:15","modified_gmt":"2026-02-07T00:40:15","slug":"free-invoice-template","status":"publish","type":"post","link":"https:\/\/pdf.live\/resources\/working-with-pdfs\/free-invoice-template\/","title":{"rendered":"How to Create Free PDF Invoices"},"content":{"rendered":"\n<p>Invoice billing templates are used by freelancers as well as businesses both small and large. An invoice template usually contains the line items that the sender is billing for, as well as details about the sender and recipient\u2019s payment preferences. Invoices are commonly sent as PDFs so that the formatting settings are preserved from device to device.&nbsp;<\/p>\n\n\n\n<p>You can make an invoice template yourself, but a professional invoice usually has additional small touches that take time to create. If you\u2019re looking for professional invoice templates that you can customize and use for your business, PDF.Live has three different invoice templates that you can choose from.&nbsp;<\/p>\n\n\n\n<p>In this blog post, we\u2019ll show you how you can use these invoices for your own business using PDF.Live.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">3 Free PDF Invoice Templates<\/h2>\n\n\n\n<p><a href=\"https:\/\/pdf.live\/edit\/lp\/invoice-template\">You\u2019ll find 3 free PDF invoice templates here<\/a>.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"824\" height=\"531\" src=\"https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image4.jpg\" alt=\"The PDF Live landing page for selecting the invoice templates\" class=\"wp-image-7672\" srcset=\"https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image4.jpg 824w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image4-300x193.jpg 300w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image4-768x495.jpg 768w\" sizes=\"auto, (max-width: 824px) 100vw, 824px\" \/><\/figure>\n\n\n\n<p>The three free templates that PDF.Live has are:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Small business invoice<\/strong>: A quick invoice with six line items and a blue accent color. This invoice template is a simple but professional choice for your business. As with all the invoices, you can insert your own logo at the top.&nbsp;<\/li>\n\n\n\n<li><strong>Formal business invoice<\/strong>: A formal invoice with more line item areas. This invoice includes an area for the invoice #, PO #, and invoice date. You can add your own logo on the top left.&nbsp;<\/li>\n\n\n\n<li><strong>Simple monochrome invoice<\/strong>: If the free invoice colors clash with your logo, we offer a simple monochromatic invoice, which is a simple black-and-white color scheme that will save on ink if you print and send it.&nbsp;<\/li>\n<\/ul>\n\n\n\n<p>When choosing an invoice, you can preview how this invoice will look with text. Once you\u2019ve selected your invoice, click <strong>Use this invoice<\/strong>. You\u2019ll be taken to the <a href=\"https:\/\/pdf.live\/convert-pdf-into-editable-pdf\">PDF.Live editor<\/a> to fill out your invoice PDF.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Filling Out Your Invoice Template<\/h2>\n\n\n\n<p>The PDF.Live invoice template comes as a <a href=\"https:\/\/pdf.live\/resources\/working-with-pdfs\/fillable-form\/\"><strong>fillable form<\/strong><\/a>. This means that you can edit the PDF as a form once you\u2019ve downloaded it. To do this, immediately download the template as it\u2019s presented to you in the PDF.Live editor. Note: If you want to make any changes to the PDF (such as adding your logo or changing the location of a text area), do this in the editor before you download it.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Using the invoice with a PDF reader<\/h3>\n\n\n\n<p>With the PDF open in your PDF reader of choice (keep reading to learn how to use the template in PDF.Live online), you\u2019ll see text areas that are marked as being editable, or fillable.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"895\" src=\"https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image5.jpg\" alt=\"An example of an editable invoice with a yellow box over the invoice for adding a logo.\" class=\"wp-image-7673\" srcset=\"https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image5.jpg 1024w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image5-300x262.jpg 300w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image5-768x671.jpg 768w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>In the above screenshot, these areas are <strong>blue boxes<\/strong> (colors may vary depending on your PDF reader\u2019s settings). If you click one of these blue boxes, you\u2019ll be able to type in it like a form. You can fill out your invoice this way.&nbsp;<\/p>\n\n\n\n<p>Once you\u2019ve filled it out, <strong>save<\/strong> or <strong>download the form<\/strong> as a PDF. This is an important step in order to save the contents of the invoice and ensure that the recipient can\u2019t easily edit your invoice.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Editing the invoice in PDF.Live online<\/h3>\n\n\n\n<p>Alternatively, you can fill out your invoice with PDF.Live. This is useful for when you need to edit the structure of the PDF, too. With your invoice template open in the PDF.Live editor, you\u2019ll see that the invoice looks a bit different from the template.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"502\" src=\"https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image3-1024x502.png\" alt=\"The blank invoice template with placeholder text in the fields. \" class=\"wp-image-7675\" srcset=\"https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image3-1024x502.png 1024w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image3-300x147.png 300w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image3-768x376.png 768w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image3-1536x753.png 1536w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image3-1568x768.png 1568w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image3.png 1657w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>These <strong>blue boxes<\/strong> are indicators of areas in which you can type your own text. If you click on a blue box, you\u2019ll be able to type in it as you would any other form. In the below example, we\u2019ve typed out some text in the text box areas of the invoice.\u00a0<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"501\" src=\"https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image1-1024x501.png\" alt=\"The fillable invoice is from The Sender Company and billed to The Recipient Company. \" class=\"wp-image-7674\" srcset=\"https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image1-1024x501.png 1024w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image1-300x147.png 300w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image1-768x376.png 768w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image1-1536x752.png 1536w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image1-1568x767.png 1568w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image1.png 1657w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Adding a logo<\/h3>\n\n\n\n<p>The exception to this is the logo area that\u2019s directly above the <strong>invoice<\/strong> text. This logo will not automatically insert itself when you click the yellow box. Instead, you\u2019ll need to follow the following steps:<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"91\" src=\"https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image2-1024x91.png\" alt=\"The Select icon is selected from the menu. \" class=\"wp-image-7676\" srcset=\"https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image2-1024x91.png 1024w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image2-300x27.png 300w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image2-768x68.png 768w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image2.png 1476w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Select the <strong>Insert<\/strong> tab.&nbsp;&nbsp;<\/li>\n\n\n\n<li>Click the <strong>image<\/strong> icon.<\/li>\n\n\n\n<li>Click on the invoice where you\u2019d like to insert your image.&nbsp;<\/li>\n\n\n\n<li>Select your company logo wherever it\u2019s saved in your file explorer.&nbsp;<\/li>\n<\/ol>\n\n\n\n<h2 class=\"wp-block-heading\">Using Free PDF Invoices<\/h2>\n\n\n\n<p>PDF.Live lets you try out the free PDF invoices, as well as all of our powerful PDF management tools, with a free trial. With the free trial, you can try out the PDF.Live editor, which lets you edit PDFs entirely from your web browser with no need for third-party downloads.&nbsp;<\/p>\n\n\n\n<p>PDF.Live offers both monthly and annual payment plans that include unlimited use of all PDF.Live\u2019s PDF management services. Create your own PDFs, edit existing PDFs, and convert your documents to the PDF format.&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Invoice billing templates are used by freelancers as well as businesses both small and large. An invoice template usually contains the line items that the sender is billing for, as well as details about the sender and recipient\u2019s payment preferences. Invoices are commonly sent as PDFs so that the formatting settings are preserved from device &hellip; <\/p>\n<p class=\"link-more\"><a href=\"https:\/\/pdf.live\/resources\/working-with-pdfs\/free-invoice-template\/\" class=\"more-link\">Continue reading<span class=\"screen-reader-text\"> &#8220;How to Create Free PDF Invoices&#8221;<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":2034,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[7],"tags":[21],"class_list":["post-3873","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-working-with-pdfs","tag-how-tos","entry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Free Invoice PDF Templates to Download or Edit Online<\/title>\n<meta name=\"description\" content=\"Easily create professional invoices using these templates. Edit them online or download and use them with your favorite PDF readers.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/pdf.live\/resources\/working-with-pdfs\/free-invoice-template\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Free Invoice PDF Templates to Download or Edit Online\" \/>\n<meta property=\"og:description\" content=\"Easily create professional invoices using these templates. Edit them online or download and use them with your favorite PDF readers.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/pdf.live\/resources\/working-with-pdfs\/free-invoice-template\/\" \/>\n<meta property=\"og:site_name\" content=\"pdf.live\" \/>\n<meta property=\"article:published_time\" content=\"2026-01-10T20:04:00+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-02-07T00:40:15+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/pdf.live\/resources\/wp-content\/uploads\/2023\/03\/pdflive-header4-1-scaled.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"2560\" \/>\n\t<meta property=\"og:image:height\" content=\"840\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"admin\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"admin\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"4 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/pdf.live\\\/resources\\\/working-with-pdfs\\\/free-invoice-template\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/pdf.live\\\/resources\\\/working-with-pdfs\\\/free-invoice-template\\\/\"},\"author\":{\"name\":\"admin\",\"@id\":\"https:\\\/\\\/pdf.live\\\/resources\\\/#\\\/schema\\\/person\\\/803a4fb920563484c80ef71256d38d5e\"},\"headline\":\"How to Create Free PDF Invoices\",\"datePublished\":\"2026-01-10T20:04:00+00:00\",\"dateModified\":\"2026-02-07T00:40:15+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/pdf.live\\\/resources\\\/working-with-pdfs\\\/free-invoice-template\\\/\"},\"wordCount\":807,\"publisher\":{\"@id\":\"https:\\\/\\\/pdf.live\\\/resources\\\/#organization\"},\"image\":{\"@id\":\"https:\\\/\\\/pdf.live\\\/resources\\\/working-with-pdfs\\\/free-invoice-template\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/pdf.live\\\/resources\\\/wp-content\\\/uploads\\\/2023\\\/03\\\/pdflive-header4-1-scaled.jpg\",\"keywords\":[\"how tos\"],\"articleSection\":[\"Working With PDFs\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/pdf.live\\\/resources\\\/working-with-pdfs\\\/free-invoice-template\\\/\",\"url\":\"https:\\\/\\\/pdf.live\\\/resources\\\/working-with-pdfs\\\/free-invoice-template\\\/\",\"name\":\"Free Invoice PDF Templates to Download or Edit Online\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/pdf.live\\\/resources\\\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\\\/\\\/pdf.live\\\/resources\\\/working-with-pdfs\\\/free-invoice-template\\\/#primaryimage\"},\"image\":{\"@id\":\"https:\\\/\\\/pdf.live\\\/resources\\\/working-with-pdfs\\\/free-invoice-template\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/pdf.live\\\/resources\\\/wp-content\\\/uploads\\\/2023\\\/03\\\/pdflive-header4-1-scaled.jpg\",\"datePublished\":\"2026-01-10T20:04:00+00:00\",\"dateModified\":\"2026-02-07T00:40:15+00:00\",\"description\":\"Easily create professional invoices using these templates. 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