{"id":3886,"date":"2026-01-07T23:57:00","date_gmt":"2026-01-07T23:57:00","guid":{"rendered":"https:\/\/pdf.live\/resources\/?p=3886"},"modified":"2026-02-07T00:57:17","modified_gmt":"2026-02-07T00:57:17","slug":"proofreading-pdfs","status":"publish","type":"post","link":"https:\/\/pdf.live\/resources\/how-to-annotate-pdfs\/proofreading-pdfs\/","title":{"rendered":"Guide to Proofreading PDF Files Online"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\">How to Annotate a PDF<\/h2>\n\n\n\n<p>This post answers How do I:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Create PDF proofs?<\/li>\n\n\n\n<li>Annotate a PDF?<\/li>\n\n\n\n<li>Add proofreading marks on a PDF?<\/li>\n\n\n\n<li>Place strike-through marks on a PDF?<\/li>\n\n\n\n<li>Put editing marks on a PDF?<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">What&#8217;s the Best Way to Proof PDFs?<\/h2>\n\n\n\n<p>PDF.Live\u2019s editing allows you to do much more than just <a href=\"https:\/\/pdf.live\/resources\/how-to-annotate-pdfs\/how-to-add-comment-in-pdf\/\">leave comments on a PDF<\/a>. We\u2019ll explain how you can use the tool to <a href=\"https:\/\/pdf.live\/resources\/pdf-basics\/highlighting-a-pdf\/\">highlight<\/a>, underline, strike through and <a href=\"https:\/\/pdf.live\/resources\/how-to-annotate-pdfs\/adding-text\/\">add text<\/a>, which makes collaboration between content creators and editors easy.<\/p>\n\n\n\n<p>Using PDFs for content proofing is efficient. The content creator can export the document as a PDF, which is a universal file format, so the editors don\u2019t have to have the same software. For example, if a graphic designer creates an e-book in a program like Adobe Illustrator, the editor needn\u2019t learn to use the same (expensive) software. The editor uses PDF.Live to mark up the PDF and send it back to the graphic designer.<\/p>\n\n\n\n<p>With PDF.Live, you can mark up, comment, and annotate any PDF using the online <a href=\"https:\/\/pdf.live\/convert-pdf-into-editable-pdf\">PDF editor tool<\/a>. Then, once the edits have been suggested, the content creator can take it back to the original program (Word, Illustrator, PowerPoint, etc.) and implement the changes.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">PDF Proofreading to Annotate, Comment, Suggest, and More<\/h2>\n\n\n\n<p>Open a PDF document in the PDF.Live editor, and find the <strong>Annotate<\/strong> tab at the top of the screen, which will have most of the edit functions.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"85\" src=\"https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image7-1024x85.png\" alt=\"The PDF Live menu bar with annotate icon selected\" class=\"wp-image-7679\" srcset=\"https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image7-1024x85.png 1024w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image7-300x25.png 300w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image7-768x63.png 768w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image7-1536x127.png 1536w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image7-1568x130.png 1568w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image7.png 1657w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>There are a lot of functions in this section to take note of, depending on how you like to proofread. Before you make any proofreader marks, though, note the two options you have for interacting with the page.<\/p>\n\n\n\n<p>On the upper left, the <strong>Move<\/strong> and <strong>Select<\/strong> tools are your two options.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The <strong>Move<\/strong> tool, marked by the hand icon, will allow you to drag and move the page, as well as objects that you create in the editor.<\/li>\n\n\n\n<li>The <strong>Select<\/strong> tool, marked by the dotted box, allows you to select elements in the PDF that you want to make edits or annotations to.<\/li>\n<\/ul>\n\n\n\n<p>For <a href=\"https:\/\/pdf.live\/resources\/pdf-basics\/highlighting-a-pdf\/\"><strong>highlighting<\/strong><\/a>, <strong>underlining<\/strong>, <strong>striking out<\/strong> or <strong>replacing<\/strong> <strong>text<\/strong> in a PDF, select the function you\u2019d like to perform under the annotate tab. You can change the opacity of the annotation you make and the color of it in this tab as well.\u00a0<\/p>\n\n\n\n<p><strong>Striking out text<\/strong>: Select the <strong>Strikeout<\/strong> tool on the toolbar. Then, click and drag over text to start striking through it.<\/p>\n\n\n\n<p><strong>Highlighting text<\/strong>: Select the <strong>Highlight<\/strong> tool on the toolbar. Then, click and drag over the text to highlight it.<\/p>\n\n\n\n<p><strong>Underlining text<\/strong>: Select the <strong>Underline<\/strong> tool on the toolbar. Then, click and drag over the text that you want to underline.<\/p>\n\n\n\n<p><strong>Squiggle text<\/strong>: Select the <strong>Squiggle <\/strong>tool on the toolbar. Then, click and drag over the text you want to have a squiggle under.&nbsp;<\/p>\n\n\n\n<p><strong>Replacing Text: <\/strong>Select the <strong>Edit Text<\/strong> tab. Editable areas of your PDF will now be outlined by blue dashes. Double-click an area to edit the text.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"288\" src=\"https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image1-1-1024x288.png\" alt=\"The annotate icon was selected from the Invoice template. PO number is struck out in red.\" class=\"wp-image-7681\" srcset=\"https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image1-1-1024x288.png 1024w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image1-1-300x84.png 300w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image1-1-768x216.png 768w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image1-1.png 1446w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>In this screenshot, we\u2019ve edited the text and annotated the PDF!<\/p>\n\n\n\n<p><strong>Erase annotation<\/strong>: Click the <strong>Erase <\/strong>option and click and drag over the annotation you want to delete.&nbsp;<\/p>\n\n\n\n<p><strong>Add a line or shape<\/strong>: Click the <strong>Shapes <\/strong>tab, and click the drop down next to the <strong>Shape<\/strong> option. Select the shape you\u2019d like to make and then edit the color, fill, or weight of the shape. Click and drag on the PDF where you\u2019d like to make your shape!<\/p>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"252\" src=\"https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image5-1024x252.png\" alt=\"The shapes icon is selected showing square, circle, and other options. \" class=\"wp-image-7682\" style=\"aspect-ratio:4.063637666618891;width:886px;height:auto\" srcset=\"https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image5-1024x252.png 1024w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image5-300x74.png 300w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image5-768x189.png 768w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image5-1536x378.png 1536w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image5-1568x386.png 1568w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image5.png 1605w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"305\" src=\"https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image6-1024x305.png\" alt=\"A red arrow points to the Invoice Date\" class=\"wp-image-7683\" srcset=\"https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image6-1024x305.png 1024w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image6-300x89.png 300w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image6-768x229.png 768w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image6-1536x458.png 1536w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image6-1568x467.png 1568w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image6.png 1607w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Editing a PDF After Someone\u2019s Proofed It<\/h2>\n\n\n\n<p>Let\u2019s say someone proofread your document, and you want to make changes to it with the PDF.Live editor. The best way to do this is to pull up the original document that you created in <a href=\"https:\/\/pdf.live\/resources\/pdf-basics\/working-with-pdfs-and-microsoft-word\/\">Microsoft Word<\/a> or a similar document editor. Then, have the edited PDF open and make the changes as necessary.<\/p>\n\n\n\n<p>However, let\u2019s say that you don\u2019t have access to the original document or need to make a quick edit. The PDF.Live <strong>Edit<\/strong> <strong>Text<\/strong> section allows you to make simple edits to the text or add images to your PDF.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"391\" src=\"https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image3-1-1024x391.png\" alt=\"The Add Text icon is selected to add text in the item description. \" class=\"wp-image-7684\" srcset=\"https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image3-1-1024x391.png 1024w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image3-1-300x115.png 300w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image3-1-768x293.png 768w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image3-1-1536x587.png 1536w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image3-1-1568x599.png 1568w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image3-1.png 1608w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>This tool lets you select existing text in a document and change it! The tool will automatically match the font of the text you\u2019re editing, but you may need to change the color or type in capitals to match the original formatting.\u00a0<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"241\" src=\"https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image4-1024x241.png\" alt=\"ITEM description goes here is selected with the select tool.\" class=\"wp-image-7685\" srcset=\"https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image4-1024x241.png 1024w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image4-300x71.png 300w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image4-768x181.png 768w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image4-1536x361.png 1536w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image4-1568x369.png 1568w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image4.png 1653w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>This tool can add text to your PDF by simply clicking where you want to add text, creating a text box! <strong>Tip: <\/strong>If you want to add comments to your PDF while proofreading it, this is a good way to add a \u201ctext box\u201d next to a section! Note that you will need to edit the Font, color, and font size to match the formatting of the document you\u2019re editing.\u00a0<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"268\" src=\"https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image2-1-1024x268.png\" alt=\"The annotation &quot;can we change this&quot; has been added to the PDF.\" class=\"wp-image-7686\" srcset=\"https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image2-1-1024x268.png 1024w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image2-1-300x79.png 300w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image2-1-768x201.png 768w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/03\/image2-1.png 1416w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>Commenting, reviewing, proofreading, and editing a document is easier than ever with the powerful PDF.Live editor. Try it out for yourself for free (PDF.Live offers a limited free trial, followed by low-priced monthly subscriptions, cancelable at any time, for our power users!).<br><\/p>\n","protected":false},"excerpt":{"rendered":"<p>How to Annotate a PDF This post answers How do I: What&#8217;s the Best Way to Proof PDFs? PDF.Live\u2019s editing allows you to do much more than just leave comments on a PDF. We\u2019ll explain how you can use the tool to highlight, underline, strike through and add text, which makes collaboration between content creators &hellip; <\/p>\n<p class=\"link-more\"><a href=\"https:\/\/pdf.live\/resources\/how-to-annotate-pdfs\/proofreading-pdfs\/\" class=\"more-link\">Continue reading<span class=\"screen-reader-text\"> &#8220;Guide to Proofreading PDF Files Online&#8221;<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":1978,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[44],"tags":[21,19],"class_list":["post-3886","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-how-to-annotate-pdfs","tag-how-tos","tag-pdf-editing","entry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How Can I Annotate a PDF? 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