{"id":4535,"date":"2025-11-21T20:46:33","date_gmt":"2025-11-21T20:46:33","guid":{"rendered":"https:\/\/pdf.live\/resources\/?p=4535"},"modified":"2026-02-18T00:23:57","modified_gmt":"2026-02-18T00:23:57","slug":"email-pdf","status":"publish","type":"post","link":"https:\/\/pdf.live\/resources\/pdf-basics\/email-pdf\/","title":{"rendered":"How to Send a PDF by Email"},"content":{"rendered":"\n<p>The PDF file format is one of the best ways to share documents over the internet because it preserves the formatting of your documents. Why email works for PDFs:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>PDF keeps your formatting intact.<\/li>\n\n\n\n<li>Email lets you attach files, organize messages, and reach almost anyone.<\/li>\n<\/ul>\n\n\n\n<p><strong>How to attach a PDF:<\/strong><\/p>\n\n\n\n<p>Look for the <strong>paperclip icon<\/strong> when composing an email \u2192 browse for your PDF \u2192 attach \u2192 send. Most of the time, for 1 or 2 small PDFs, this will work fine. But what about larger documents?<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>When Your PDF Is Too Large<\/strong><\/h2>\n\n\n\n<p>Most email services cap attachments. Gmail\u2019s limit is <strong>25MB, <\/strong>for example. Email services also have data limits that you may hit if you\u2019re sending and receiving too many PDFs. You will have to go through and delete old emails pretty regularly, or set up a system to have older emails automatically removed.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Workarounds for Apple Mail and Gmail Users<\/h3>\n\n\n\n<p>Gmail: The simplest way to share files between Gmail users is to upload the file to Google Drive, select <strong>Share<\/strong> and enter your recipient\u2019s email address. This works as long as your recipient has a Google account (how to <a href=\"https:\/\/support.google.com\/accounts\/answer\/27441\">create a Google account<\/a>).<\/p>\n\n\n\n<p>Apple: Apple users can use <a href=\"https:\/\/support.apple.com\/guide\/mail\/send-large-attachments-mlhle695333c\/mac\">Mail Drop<\/a>, and your recipient can download the files from any device or email provider (Gmail, Outlook, etc.) using the link provided in the email.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Options to reduce file size<\/h3>\n\n\n\n<h4 class=\"wp-block-heading\">1. Compress the PDF<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Shrinks the file without changing the file type.<\/li>\n\n\n\n<li>Use a <a href=\"https:\/\/pdf.live\/pdf-management\/compress-pdf\">PDF compressor<\/a> if you only need a modest size reduction.<\/li>\n<\/ul>\n\n\n\n<p>Learn more about <a href=\"https:\/\/pdf.live\/resources\/other\/lossy-vs-lossless-file-compression\/\">how file compression works<\/a> to reduce the sizes of your documents and folders.&nbsp;<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">2. Zip the file<\/h4>\n\n\n\n<p>Best for multiple large PDFs, a zipped file is a super-condensed version of larger files, and it could contain one large file or several files that have been highly compressed and changed into a new file format with a .zip extension. The zip file\u2019s icon will have a folder with a zipper on it, and is commonly used for transporting multiple documents or file types in a single folder.&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Create a <strong>.zip<\/strong> file containing all your documents.<\/li>\n\n\n\n<li>Recipient unzips it (double click) to access the original PDFs and other files.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1011\" height=\"1024\" src=\"https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/11\/image2-1011x1024.jpg\" alt=\"An icon of a zipped file.\" class=\"wp-image-7915\" style=\"aspect-ratio:0.9873175849084881;width:215px;height:auto\" srcset=\"https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/11\/image2-1011x1024.jpg 1011w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/11\/image2-296x300.jpg 296w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/11\/image2-768x778.jpg 768w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/11\/image2-1517x1536.jpg 1517w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/11\/image2-1568x1588.jpg 1568w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/11\/image2.jpg 1974w\" sizes=\"auto, (max-width: 1011px) 100vw, 1011px\" \/><\/figure>\n\n\n\n<p>How to unzip files:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Windows:<\/strong> Right-click \u2192 <em>Extract all <\/em>or <em>open<\/em><\/li>\n\n\n\n<li><strong>Mac:<\/strong> Double-click, or right-click \u2192 <em>Open<\/em><\/li>\n<\/ul>\n\n\n\n<p>Attach the compressed or zipped file to your email as usual. <a href=\"https:\/\/pdf.live\/resources\/other\/how-to-zip-pdf-files\/\">Learn how to ZIP up files on both Mac and Windows systems<\/a>.<\/p>\n\n\n\n<p>Just like PDFs, zip files and compressed files can be uploaded and attached to an email for sending to others. Because both PCs and Macs typically come with installed unzipping capabilities, most recipients will be able to open your zipped file to see your PDFs.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>How to Email One Page of a PDF<\/strong><\/h2>\n\n\n\n<p>If you only want to send a <em>single page<\/em> or <em>section<\/em>, you\u2019ll first need to <a href=\"https:\/\/pdf.live\/resources\/pdf-basics\/extracting-page-split-pdf\/\">extract that single page from a PDF<\/a>. This can be done either with PDF.Live or a web browser:&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Option A: Using PDF.live Editor<\/strong><\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Open your PDF in the editor.<\/li>\n\n\n\n<li>Go to <strong>Print<\/strong> \u2192 choose <strong>Pages<\/strong> \u2192 enter the page number(s).<\/li>\n\n\n\n<li>Select <strong>Save as PDF<\/strong> as the destination.<\/li>\n\n\n\n<li>Save the new file (desktop is easiest if you\u2019re about to email it).<\/li>\n\n\n\n<li>Attach it to your email.<\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Option B: Using Your Browser<\/strong><\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Drag the PDF into your browser.<\/li>\n\n\n\n<li>Open browser menu \u2192 <strong>Print<\/strong>.<\/li>\n\n\n\n<li>Choose <strong>Save as PDF<\/strong>.<\/li>\n\n\n\n<li>Enter the page number(s).<\/li>\n\n\n\n<li>Save and attach.<\/li>\n<\/ol>\n\n\n\n<p>Once you have your single page separated from your PDF, you can then attach it to an email the same as you would any other PDF.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Can You Embed a PDF in an Email?<\/strong><\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">Gmail: Not directly<\/h3>\n\n\n\n<p>Gmail <strong>doesn\u2019t support PDF embedding<\/strong>, but it <em>does<\/em> support images. Because PDFs are similar to images, you can convert a PDF to an image with minimal impact on the formatting. We recommend first splitting the PDF into a single page that you want to share via email for the cleanest formatting.<\/p>\n\n\n\n<p><strong>Workaround:<\/strong><\/p>\n\n\n\n<p>It\u2019s important to note that converting a PDF to a JPEG works only for a single page. JPEGs do not support multi-page formats. So, this workaround is ideal if you want to embed a one- or two-page PDF.&nbsp;<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Convert the <a href=\"https:\/\/pdf.live\/resources\/pdf-basics\/convert-pdf-to-jpeg\/\">PDF to a JPEG<\/a>.<\/li>\n\n\n\n<li>In Gmail, choose <strong>Insert Photo<\/strong> (mountain icon).<\/li>\n\n\n\n<li>Pick your JPEG to display it directly in the email body.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"603\" height=\"620\" src=\"https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/11\/image4-2.png\" alt=\"The photo icon is selected with a red arrow pointing to it in a blank email template.\" class=\"wp-image-7916\" srcset=\"https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/11\/image4-2.png 603w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/11\/image4-2-292x300.png 292w\" sizes=\"auto, (max-width: 603px) 100vw, 603px\" \/><\/figure>\n\n\n\n<p>Great for:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Invitations<\/li>\n\n\n\n<li>Simple one-page flyers<\/li>\n\n\n\n<li>Holiday cards<\/li>\n<\/ul>\n\n\n\n<p>For larger, multi-page PDFs, just attach the PDF to the email instead.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Outlook: Yes, with limitations<\/h3>\n\n\n\n<p>The email manager Outlook lets you insert a PDF as an <strong>Object<\/strong> (mostly works for single-page PDFs).<\/p>\n\n\n\n<p>How:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>New email \u2192 <strong>Insert<\/strong> \u2192 <strong>Object<\/strong>.<\/li>\n\n\n\n<li>Select <strong>Create from File<\/strong>.<\/li>\n\n\n\n<li>Choose your PDF \u2192 <strong>OK<\/strong>.<\/li>\n<\/ol>\n\n\n\n<p>If the embed doesn\u2019t look right, just attach the PDF normally. Outlook does actually allow you to view PDFs through the program, so there\u2019s a chance you don\u2019t need to embed the PDF in your email body.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Other Ways to Share PDFs<\/strong><\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">Cloud storage (Google Drive, OneDrive, Dropbox)<\/h3>\n\n\n\n<p>Good for:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Larger PDFs<\/li>\n\n\n\n<li>Files that multiple people need to access<\/li>\n\n\n\n<li>Links instead of attachments<\/li>\n\n\n\n<li>Having updates made later on apply to the shared version of the PDF<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Facebook Messenger<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>On desktop: tap the <strong>+<\/strong> \u2192 use the <strong>paperclip<\/strong> to attach a PDF.<\/li>\n\n\n\n<li>Works for sharing event flyers or invitations.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Sending PDFs from Your Phone<\/strong><\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">iPhone<\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Find the PDF on your phone.<\/li>\n\n\n\n<li>Press and hold \u2192 <strong>Share<\/strong>.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"471\" height=\"1024\" src=\"https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/11\/image5-2-471x1024.png\" alt=\"A screenshot from an iPhone showing options for air drop, messages, mail, notes and more. \" class=\"wp-image-7917\" srcset=\"https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/11\/image5-2-471x1024.png 471w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/11\/image5-2-138x300.png 138w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/11\/image5-2-768x1670.png 768w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/11\/image5-2-706x1536.png 706w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/11\/image5-2.png 883w\" sizes=\"auto, (max-width: 471px) 100vw, 471px\" \/><\/figure>\n\n\n\n<ol start=\"3\" class=\"wp-block-list\">\n<li>Pick an app (AirDrop, Messages, Mail) or person.<\/li>\n<\/ol>\n\n\n\n<ol start=\"4\" class=\"wp-block-list\">\n<li>Send.<\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading\">Android<\/h3>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"471\" height=\"1024\" src=\"https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/11\/image1-3-471x1024.png\" alt=\"A screenshot from an iPhone showing an IRS 1040 and options to share, manage access, add to starred and more.\" class=\"wp-image-7919\" srcset=\"https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/11\/image1-3-471x1024.png 471w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/11\/image1-3-138x300.png 138w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/11\/image1-3-768x1669.png 768w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/11\/image1-3-707x1536.png 707w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/11\/image1-3.png 920w\" sizes=\"auto, (max-width: 471px) 100vw, 471px\" \/><\/figure>\n\n\n\n<ol class=\"wp-block-list\">\n<li><a href=\"https:\/\/pdf.live\/resources\/working-with-pdfs\/pdf-reader-for-android\/\">Open the PDF on Android<\/a><\/li>\n\n\n\n<li>Tap <strong>Share<\/strong> in the top bar.<\/li>\n\n\n\n<li>Choose your app, like messenger or Gmail.<\/li>\n\n\n\n<li>Tap <strong>Share<\/strong> again.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"473\" height=\"1024\" src=\"https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/11\/image3-473x1024.jpg\" alt=\"A screenshot from an Android phone showing an Untitled pdf with options for sharing.\" class=\"wp-image-7918\" srcset=\"https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/11\/image3-473x1024.jpg 473w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/11\/image3-139x300.jpg 139w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/11\/image3-768x1663.jpg 768w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/11\/image3-709x1536.jpg 709w, https:\/\/pdf.live\/resources\/wp-content\/uploads\/2025\/11\/image3.jpg 923w\" sizes=\"auto, (max-width: 473px) 100vw, 473px\" \/><\/figure>\n","protected":false},"excerpt":{"rendered":"<p>The PDF file format is one of the best ways to share documents over the internet because it preserves the formatting of your documents. Why email works for PDFs: How to attach a PDF: Look for the paperclip icon when composing an email \u2192 browse for your PDF \u2192 attach \u2192 send. Most of the &hellip; <\/p>\n<p class=\"link-more\"><a href=\"https:\/\/pdf.live\/resources\/pdf-basics\/email-pdf\/\" class=\"more-link\">Continue reading<span class=\"screen-reader-text\"> &#8220;How to Send a PDF by Email&#8221;<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":1979,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[6],"tags":[27,15],"class_list":["post-4535","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-pdf-basics","tag-email","tag-file-sharing","entry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.6 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Send a PDF by Email | Email PDF Files<\/title>\n<meta name=\"description\" content=\"Need to send a PDF by email? 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