Your fax recipient won’t notice any difference with your document when you fax online! 

In this guide, we’ll walk you through online faxing with PDF.Live. This includes what you need to get started and how to use our online faxing. It works entirely through your web browser, so no software, apps, or downloads are required.

Step 1: Prepare Your Document

Before you fax, ensure that the document you want to transmit is a PDF. PDF.Live works only with PDFs, so you’ll need to convert it with: Word to PDF, Excel to PDF, or PowerPoint to PDF. Otherwise, in your document editor of choice, save a copy of your document as a PDF or select Print and choose Save to PDF. 

If you’ve used PDF.Live before to edit documents, you can fax any document saved in your PDF.Live Studio dashboard instead of uploading a new PDF. This streamlines your workflow, as you can make simple edits, sign, or split the pages of a PDF using the PDF.Live studio and then fax the new document you’ve created. 

Here are a few additional tips for faxing documents:

• Be aware of how many pages are in your document. More pages take longer to fax and use up more fax page credits
• To speed up transmission time, reduce the number of pages if possible, or remove images, as pictures use more data and will increase fax transmission time
• Make sure you have your recipient’s fax number, and not their telephone number. Both are the same format (555) 555-0123. This post from Fax.Live explains how to test a fax line. 
• It’s ok if your recipient does not use a digital fax service. Digital fax services transmit documents to analog fax machines and vice-versa.

Step 2: Create an Account

Create a PDF.Live account or log in to your existing PDF.Live account to fax. You can also create a PDF.Live account using your Google account. 

A PDF.Live account gives you a personal dashboard where your documents, sent faxes, and received faxes are stored securely in one place. It also helps us protect our faxing service from misuse, so you get a reliable experience every time. 

Our PDF faxing service is included in your PDF.Live subscription. It comes at no additional cost to you, and you can send or receive 100 pages per month. Additional credits can be purchased for super users. 

Step 3: Upload Your File

Head over to our PDF.Live Studio,  select Fax, and drag and drop your PDF into the online tool to upload it for faxing. 

Drag and drop your PDF.

Or, select a PDF that you’ve edited and saved to your Studio dashboard. 

Step 4: Enter Your Recipient’s Fax Information

Upon uploading your PDF, you’ll see a preview of the document displayed alongside the Fax Details tab. Enter your recipient’s fax number, which is required for transmitting faxes. 

You can also toggle the option to add a free cover page, which inserts an extra page in front of your document to help direct the fax to the right recipient. It’s also beneficial to your recipient, as they’ll be able to more easily identify who’s sending them a document and why. Cover pages are not required to send a fax. 

Step 5: Send Your Fax

Click Send Fax to begin faxing your document. Faxing can be slow, especially if you have a lot of images or pages in your document. Keep the fax window open in your web browser, as closing it may result in an error. 

The status of your fax will be displayed in this window. Faxing online usually takes a few minutes, and we’ll notify you via email when your fax has been successfully transmitted. 

The post How Online Faxing Works Through PDF.Live appeared first on pdf.live.

You can also use PDF.Live’s online faxing service to insert a free fax cover sheet with your fax. You fill it out with the information, and PDF.Live attaches it to your fax. No printouts or page merging required. If you’d prefer downloading and making your own, read on to learn how to download and use the free fax cover sheet template.

What a Fax Cover Sheet Is and Why It Matters

Fax cover sheets are pages added to the front of a fax that list your and your recipient’s name, fax numbers, and additional information you want to provide. A fax cover sheet isn’t required for faxing, but it can be useful, so recipients know what the fax contains. Fax cover sheets also help protect the contents of your faxed document by providing a cover to potentially shield sensitive information.* 

Our free fax cover sheet has the following fields:

• Date
• To (the recipient)
• Recipient’s fax number
• From (your name)
• Sender’s fax number
• Number of pages
• Message field for additional notes

How to Use a Fax Cover Sheet

To use our printable fax cover sheet

1. Download the fax cover sheet
2. Fill it out using a PDF editor like PDF.Live or a PDF reader. 
3. Add the cover sheet to the front of your PDF. Utilize PDF.Live’s merge tool for this. 
4. Send your fax with the added cover sheet!

To use a fillable fax cover sheet

1. Upload the fax cover sheet to PDF.Live’s online editor.
2. From the menu, select Form Fill. 
3. Then select Add Text and click the field where you want to type.
4. Download and save to your PDF.Live Studio dashboard.

To use the built-in free fax cover sheet

Alternatively, when you fax with PDF.Live, you can check the option to add a free custom cover page to your fax. This makes getting a fax cover sheet even easier, as we’ll insert the page in front of your fax for you. Just enter the information you want the cover page to contain, and we’ll handle the formatting!

Download the Cover Sheet

Download this PDF of your fax cover sheet. 

Fill out the appropriate fields in this fax with the information you want. Then, merge it with the PDF you want to fax and make sure to place the cover sheet in front of your faxed document. 

How to Send Your Fax With a Cover Page 

Once you’ve added the cover sheet to your document, faxing is made easier with PDF.Live’s fax feature. 

PDF.Live allows you to fax online without a scanner, fax machine, or telephone line. All you have to do is upload your document with the cover page added, and we’ll handle sending it to your recipient. On their end, the document will look the same! 

Try PDF.Live’s fax tool today for easier faxing.

*The fax transmission process is generally safe and secure. However, once received, it’s up to the recipient to ensure the fax reaches the intended party. If you are sending sensitive information, such as financial records or health information, consider using a more secure transmission method, such as an encrypted email service or a HIPAA-compliant file sharing platform.

The post Free Fax Cover Letter — Downloadable & Printable appeared first on pdf.live.

The main advantage of cloud-based faxing is, you don’t need to find a location that offers fax services. A cloud-based fax service removes the need for fax machines and phone lines, so that you can fax over the web with just your browser. No downloads, apps, or programs required. 

What Cloud-Based Faxing Means

• Remote faxing over the internet
• No third-party downloads, apps, or programs
• No phone line, no paper, no fax machine required

How Cloud-Based Faxing Works

Cloud-based fax services like PDF.Live allow you to fax over the web by just uploading a PDF. As long as you have your recipient’s fax number, the service will fax your PDF anywhere within the U.S. Just an internet connection is required to use a cloud-based fax service; no phone line, fax machine, or even scanner is required. 

Upload your PDF, enter your recipient’s fax number in the (555) 555-0123 format, and follow the prompts to send. Cloud-based faxing converts the digital version of the document to an analog signal to be transmitted over a phone line. Once the fax has been successfully transmitted, you’ll receive an email notification and, if you’re using PDF.Live, you’ll see a confirmation in your dashboard.

Cloud-based faxing enables receiving faxed documents over the web. A fax number will be assigned to your account, which you can share with anyone who needs to send you a fax. When you receive a new fax, you’ll get an email notification. The fax will be stored in the cloud for you to download through your dashboard. 

Why Use Cloud Faxing

Cloud faxing offers a lot of advantages over traditional faxing. Besides the general convenience, here are other reasons why you might use cloud faxing:

• Works from anywhere, including home, office or on the go
• Convenient for receiving faxed documents in a digital format, which removes the need to scan them
• Eliminates the expense of purchasing a fax machine and paying for a phone line
• View all the faxes you’ve received and sent in one easy place 

Cloud faxing generally integrates with modern tech better than traditional faxing. PDF.Live’s fax service is built into the PDF.Live editor, where you can edit, sign, and convert documents before faxing them. Any document uploaded to the PDF.Live cloud can then be easily faxed for a seamless workflow. 

Cloud-based faxing is especially useful for businesses and individuals who need to fax legal, medical, business and educational documents. It eliminates the expense of purchasing a fax machine or finding a local store near you that offers fax services. Cloud-based faxing is a simple solution that works for home and business. 

How to Get Started

To get started with faxing: 

1. Head to PDF.Live’s fax service on any device with an internet connection. 

2. Upload the PDF that you want to fax. 
3. Enter your recipient’s fax number.

4. Create an account. (Why do we require an account? To help ensure proper use and compliance with our terms and conditions, we require a valid email account.) 

5. Watch as your fax is transmitted.

6. And confirmed … 

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