PDFs are among the best file formats to share information online. They’re easy to compress and won’t lose formatting settings between devices. In fact, PDFs can be a great way to share presentations between devices as they can be converted to and from PPT files. 

There is one big differentiation, or limitation, between using a PDF versus a PowerPoint, Google, or similar presentation file: PDFs are flat files that don’t easily accommodate animations. So, if you want to dazzle your audience with animated text, GIFs or videos, you’ll be better off converting your PDF into a PPT to add the animations.

So how do you turn a PDF into a slideshow? PDF.Live offers PDF to PowerPoint conversion entirely online.  

Convert PDF to PowerPoint

1. Go to the PDF.Live Studio and select the Convert to PPT option.

Either drag and drop your file into the converter or select the file wherever it’s located on your desktop or device. You can also select a PDF that you’ve already uploaded to the PDF.Live Studio.

2. Click Convert to PowerPoint.

Once your PDF is converted to a PPT, select Download File.

3. Open your converted PDF on the slideshow editor of your choice. 

From here, you can open your converted PDF on Microsoft Powerpoint, Google Slides, or another presentation program to test if your PDF was converted properly. Simply open the program and select the PPT file you downloaded from PDF.Live. If you’re using Google Slides, you will need to upload the downloaded PPT to your Google Drive account. 

From here, you can make further edits to it as you would any other PowerPoint. You can also test presenting the new slideshow to see how it will look when on the big screen. PDF.Live also offers a PPT to PDF converter, if you want to eventually turn your presentation back into a PDF. You can, for example, convert a PDF to a slideshow, make edits, and then convert it back into a PDF! PDF.Live has a lot of powerful tools you can utilize to make it as easy as possible to work with PDFs. 

The post How to Turn a PDF Into a Slideshow appeared first on pdf.live.

Capturing images online is easy with the snipping tool. There are many images, webpages, and portions of web pages that you can’t right-click and save the same way that you can an image. This is where the snipping tool comes into play. If you want to take a snapshot of a portion of a webpage, for example, the snipping tool allows you to designate exactly what you want a screenshot of.

But once you’ve taken your screenshots, how do you share them with others? What if you want to share a bunch of screenshots? 

This article will be all about converting a screenshot to a PDF. We’ll achieve this by saving our screenshots and then using our PDF converter tool that allows you to convert images to PDFs. 

Using Windows’ Snipping Tool

If you’re on a Windows machine, the snipping tool is already available to you. Simply type Snipping into the Windows search bar and you’ll see the icon of a pair of scissors. 

This tool allows you to cut out certain portions of anything that’s currently displayed on your monitor. By selecting New, you’ll see that your screen will be slightly gray. You can then use your cursor to draw a box over whatever you want to screenshot. 

After you’ve done this, you’ll see a preview of the screenshot you’ve taken. You can always retake a screenshot with New, or select Mode if you want a screenshot shaped differently from a box. 

From here, you can copy the screenshot you’ve taken by selecting the icon with two pages on top of one another. This is useful if you want to paste it somewhere else. You can also save the image by selecting File > Save As. 

Converting a screenshot to a PDF starts from here, so make sure you’re familiar with the snipping tool before continuing. 

Using Mac’s Screenshot Tool

Apple’s Mac laptops allow you to take screenshots using keystrokes. Here are three keystrokes you can use to take screenshots. 

1. Pressing Command + Shift + 3 together will take a screenshot of your entire screen (and all screens, if you have more than one connected screen).

2. Pressing Command + Shift + 4 will allow you to click and drag to draw a box around what you want to screenshot.

3. Pressing Command + Shift + 5 brings up a cropping screen that allows you to drag, move, and adjust the size of the clipped portion of the screen.

How to Combine Screenshots Into One PDF

If you want to combine screenshots into a single file, you’ll need to convert them from image files to PDF formats. PDF.Live offers a JPEG to PDF converter that’s available entirely online for you to use (no additional downloads!). To make a screenshot into a PDF, we’ll be using this tool. 

1. Change Screenshot to JPEG

After you’ve taken your screenshot with the Snipping tool, select File and Save as. When saving your image, you’ll see File Name, where you can type a name for your screenshot. Under this, you’ll see Save as type listed. You need to select this and then select JPEG. 

Take note of where you save your screenshot, as you’ll need to access this location later on. 

2. Convert JPG to PDF

Open the PDF.Live convert to PDF from JPG tool. This converter operates in your web browser. You can either drag and drop your screenshot into the tool from your file explorer or find it on your PC by selecting Select JPG to Convert.

3. Click Convert to PDF.

Upon doing this, you’ll see a preview of your screenshot in PDF form. You can then download it or directly print it if you want a physical version of the screenshot. 

PDF.Live welcomes you to sign up for a free trial. If you need more, we offer very low-price subscriptions, which you may cancel at any time. For pricing, select PDF.Live Unlimited at the top of the page.

The post Convert Screenshots to PDFs appeared first on pdf.live.

How to Save, Export and Convert Excel Spreadsheets as PDFs 

The spreadsheet editing software Microsoft Excel is one of the most effective tools for organizing, analyzing and interpreting large amounts of data. However, it’s not always the ideal choice for sharing data, especially if the person you’re sharing it with isn’t adept at spreadsheets. Sending an XLSX or XLS file directly would require them to open that file in Excel. In other cases, you may not want to share all the work behind the Excel pivot tables or graphs and, instead, show the final analyses. Yes, you could lock your spreadsheets to prevent others from making changes, but if you simply want to share a snapshot of a part of a spreadsheet, for a proposal or presentation, for example, we’ll cover that here. Exporting your Excel file as a PDF ensures that your data report is easy to interpret by anyone who receives it. 

How to Save Excel as a PDF

You can save your Excel files as PDFs directly from Microsoft Excel, Google Sheets, or Apple Numbers. 

1. Select File and Save as. 
2. Select Save as type and then PDF. 
3. Review the preview file to ensure your Excel document is exporting correctly. 
4. Select Save. 

Excel’s print to PDF will also allow you to save a spreadsheet as a PDF. Select Print and from the drop-down box that says PDF, select Save As PDF. Both methods will export your Excel document as a PDF. You can share it much easier across the web. 

Take note that your spreadsheet data may look a bit empty on the PDF if you haven’t formatted your Excel document. For example, consider adding a title to your document by editing the header and footer of your document. 

Convert Excel Sheets to PDFs Online

If you don’t have access to Microsoft Excel or a similar spreadsheet editing program, there are options available to you. Consider using PDF.Live’s Excel to PDF converter to convert your spreadsheets to PDFs online. PDF.Live’s converter is easy to use and doesn’t require additional programs to operate.

Simply drag and drop your XLS or XLSX file into the converter and click Convert Excel to PDF. Follow the prompts to download your PDF. Use the PDF editing tool to annotate your PDF, if needed.

How to Convert PDF to a Spreadsheet 

What about the other way around: Saving a PDF as an Excel file? 

This is a bit more complicated as you won’t be able to open PDFs using Excel. Excel can only handle XLS or files that are intended for spreadsheets. However, if you’re sent a PDF that contains data in table format, and you want to extract the data to use in a spreadsheet program like Excel, you may need a PDF-to-Excel converter. 

How do you do this? 

For extracting data from a PDF to Excel, you’ll need a specific file converter that can turn PDFs into Excel documents. 

Just like with the above converter, simply drag and drop your PDF into the converter and click Convert PDF to Excel. The better quality the data is in the PDF, the easier the conversion will be. For example, data in a table will be easier to convert than bulleted lists or paragraphs of text. 

Download your converted PDF to XLS file to complete the process. Double click to open it with Excel. If you receive this message, it could be that Microsoft Excel has found some formatting issues, which is not unexpected. Remember, spreadsheets are designed to do mathematical calculations, so if they cannot recognize characters, they cannot do math.

Click Yes to allow Excel to do its thing and clean up the converted information. (This is why it is important to keep your software programs like Microsoft Office updated; the more recent the version, the better it will fix errors.)  

Below you can see the results. PDF.Live did a good job of recognizing the data in the PDF and converting it to an Excel sheet. Excel took it a step further by formatting the text and numerals. 

How to Insert a PDF Into Excel

Sometimes, the contents of a PDF is needed in a spreadsheet but doesn’t quite match the “cell” format that Excel demands. Fortunately, you can actually embed PDFs in spreadsheets as objects. An example of this use case might be for end-of-month reporting, when you want to include a PDF document in an Excel workbook for explanations or footnotes. 

To do this, open a spreadsheet in Excel and select Insert Object. This capability will range depending on which spreadsheet editor you use. For example, some versions of Excel require you to select Insert > Text > Object. 

However, once you’ve done this, you’ll have the option to create an object from a file. You can then select a PDF file. 

If your version of Excel doesn’t allow you to insert objects, you can insert your PDF as a picture. Keep in mind that this picture will need to be a JPG or PNG file — it will not accept a PDF. Keep in mind that when inserting PDFs into Excel, only the first page will be inserted. If you need to insert multiple PDFs, you’ll need to extract pages or separate the PDF’s pages.

If you convert your PDF to one of these formats, or just take a screenshot of it and save it as a picture, you can then insert it in your spreadsheet. Using the Snipping tool is an especially effective way to do this, as you’ll be able to insert specific elements of your PDF in a spreadsheet. 

Miscellaneous Excel and PDF Functions

Attach a PDF to Excel

To link a PDF to Excel, save it in a cloud drive, such as One Drive or Google Drive, copy the web address of the file and paste it into a cell on the spreadsheet:

• From Google Drive or One Drive, locate your PDF (or any file), right click and select Share.
• In your spreadsheet, navigate to the cell that has content you want to attach the PDF to, select Insert >> Hyperlink and paste the link in the Address field. 
• Click the link to test it. It should open the PDF within your browser.

Convert Excel to PDF Landscape

If you need landscape orientation but your page layout defaulted to portrait, you’ll need to change the page layout in Excel. And this takes a little bit of know-how in Excel. Before converting your Excel into a PDF, select Page Setup >> Orientation >> Landscape. 

Then, go to Print and, before selecting PDF, adjust your margins and scale to fit the page width as needed. For step-by-step tutorials, visit Microsoft’s support article on formatting spreadsheets for printing. 

The post How to Save or Export a PDF to Excel appeared first on pdf.live.

PowerPoint files are generally used for presentations, and they are built in the program Microsoft PowerPoint. In this post, we explain how you can convert PPT files to PDF, how you can add PDFs to PPT, and how you can convert PDFs into PPT.

What is a PowerPoint?

Some people use the branded term “PowerPoint” to refer to any presentation, kind of like the way all tissues became “Kleenex” decades ago. Still, PowerPoint is a branded term that, technically, refers to presentations that are created by the Microsoft PowerPoint program. However, the term is also used to refer to presentations created in other programs like Google Slides, Apple Keynote, Canva and others. 

They can be spotted by the .PPT or .PPTX file extension at the end of the file name. PowerPoints are unique in that they’re not entirely text-based like most documents. PowerPoints commonly have graphics, pictures, graphs, and other visual elements, including animations. 

What Are PowerPoints Used For?

Although PowerPoints are an incredibly useful and unique tool for presentations, they’re not the easiest to send and receive. Depending on the operating system or version of the program that’s used to open and view the .PPT file, the presentation may look dramatically different from what the original creator intended. Also, original PPT files can be massive because they may include photos, GIFs, videos, and other design features that take a lot of memory.

If you’re planning to share a PowerPoint and are unsure if recipients are using the same version or program, consider converting your PowerPoint to a PDF. The PDF is one of the best file formats for sending information through the web, as they will always appear with the same formatting settings across any device or program. PDFs can easily be opened with a web browser, so anyone can view the PowerPoint as the original creator intended it. 

In this guide, we’ll be answering some common questions about PowerPoints and PDFs, so you can work with .PPT files like a pro. 

Answers to FAQs about PPT and PDF Files

How to insert or add a PDF into a PowerPoint? 

PDFs can be put into a PowerPoint, but the process can be tricky. You can insert a single-page PDF into a PowerPoint and use it as an image on a slide. Alternatively, you can convert a multi-page PDF into an editable PowerPoint, using a PDF to PPT converter. Some versions of Microsoft PowerPoint will allow you to embed PDFs as objects, but the process can be glitchy, depending on the version of PowerPoint that you are running. To troubleshoot the PDF-PowerPoint insertion process, see this article on Microsoft’s support site. 

PowerPoint does accept many common image formats (JPG, GIF, PNG to name a few) if you’d like to place a graphic in your presentation that was originally in a PDF. Consider taking a screenshot or using the snipping tool on your computer to grab an image from the PDF. You can then copy and paste the image directly into your presentation. 

How do you save a PowerPoint as a PDF? 

Most versions of PowerPoint have a function that allows you to save a PowerPoint as a PDF. To do this, click File and then Print. In your Destination tab, select Save as PDF. 

Alternatively, select File and then Download if you’re using a cloud-based PDF editor such as Google Slides. You can then download your presentation directly as a PDF. 

Finally, you can use PDF.Live’s PPT to PDF converter to quickly convert any PPT to a PDF without having to open a PowerPoint editing software. 

How do you open a PDF in PowerPoint? 

PowerPoint editing software will only allow you to edit files with .ppt extensions. Trying to open a PDF in PowerPoint will not convert it into a PPT. Fortunately, it’s possible to convert your PDF on your own with PDF.Live’s PDF to PPT converter feature in the PDF.Live studio. 

Simply drag and drop the document you want converted to a PowerPoint into the converter and your PDF will be converted to a .ppt file. You can also select a PDF that you’ve already uploaded or edited with the PDF.Live editor under the From PDF.Live tab. 

Once you’ve found the document you want to convert to a PowerPoint, click Continue. 

Select Convert to PowerPoint. 

This presentation can then be downloaded opened in Microsoft PowerPoint. 

How do you embed a PDF in a PPT? 

PowerPoints allow you to insert links in text and to pictures and objects, similar to the way web pages may have hyperlinks that navigate you to another webpage like this. This means that you can embed a link to a PDF within a PowerPoint presentation. 

Use a cloud-based web storage site like Google Drive to do this. Upload a PowerPoint to Google Drive and then copy its URL (right click >> Share >> Copy Link). Highlight a piece of text or image that you want to connect the PDF to. Right click it and select Link. You will then be able to insert a link that will navigate a user to a specific web page when clicked. 

How do you save a PPT as a PDF with notes?

If you’re using a PowerPoint software and included important notes in your presentation, you may want to include them in the PDF version of your PowerPoint. In the process we described above, when you save a PPT as a PDF, there’s an extra step that you can take to ensure that the PDF version of your PPT still has the notes you made. 

When selecting File and Print in your PowerPoint app, look for options called Show Details and/or Notes. This will differ slightly depending on what presentation editing software you use. For example, if you use Google Slides, when you enter the Print Preview of your presentation, you’ll see a dropdown menu to print your PDF with notes attached. 

Note that if you select this option, your PDF’s format may be skewed or changed dramatically. 

The post How PowerPoint Works With PDFs appeared first on pdf.live.

This post explains:

• How to scan a document with an iPhone app to PDF (using PDF.Live’s DocScan app).
• How to scan a document with an Android phone.
• How to scan a document using a printer/scanner (basic, not device specific).

If you’re wondering how to scan a paper to PDF, you’ve come to the right place! Let’s walk through the best way to scan paper to PDF. 

How to Scan a Document to PDF on iPhone

For scanning a document to a PDF on iPhone devices, we recommend DocScan, available in the Apple App Store. This app scans physical paper documents with your iPhone’s camera and converts them to a PDF for use wherever you need it. DocScan also works with Word documents and images by converting them to PDFs.

DocScan is free to try. 

How to scan from an iPhone:

1. Download and open DocScan and select the red +. To scan a new document, select Camera. Otherwise, select Photo Library or Files to convert an existing scan to a PDF. 

2. Take a picture of your document. You can also do this directly from the home page if you select Scan Document. 

3. DocScan converts your image into a PDF. You’ll find a PDF version of your document available in the app. 

What else can DocScan do?

The DocScan app also has the following capabilities:

• AI upscaling for a low-resolution scanned document
• PDF sharing capabilities connected to your phone contacts
• Document storage
• Optical character recognition (OCR) for converting pictures of text to an editable digital format
• Signature tool for signing scanned documents

Does DocScan work with iPads?

Yes, if your iPad has a camera, you can use DocScan with it. Of course, newer iPhone and iPads will produce higher quality scans, as the cameras are newer. DocScan can help clear up lower quality scans with the AI upscaling, though. 

How to Scan a Document on an Android or Non-Apple Device

To scan a document using an Android or non-apple smartphone, we recommend the Genius Scan PDF Scanner, which is available on the Google Play Store. Using this app, you can scan paper documents and convert them to PDFs. Genius Scan detects documents and can even create multi-page PDFs. 

Genius Scan is free to use as a document scanner, but most of the premium features are behind the annual premium paywall. This includes faster scanning, an OCR, cloud storage, and more. 

How to Scan:

1. Download and open Genius Scan on your Android or non-Apple device. 

2. Select the + icon, which will access your phone’s camera. 

3. Follow the prompts to take a picture of your paper document to scan it to a PDF. 

Once you’ve scanned a document with Genius Scan, the Documents tab will be populated with the PDF version of your document. You can then download it on your phone for use as you need it. 

What else can Genius Scan do?

Genius Scan comes with: 

• Document cleanup, including background removal, distortion correction, and shadow removal
• PDF encryption
• Some document storage

The premium version of Genius Scan offers:

• Cloud storage
• OCR capability to convert pictures of documents to an editable text format
• Biometric unlock for the app
• Document backups

How Can I Convert Other Formats to PDFs?

If you have an existing Word doc, PowerPoint, or Excel file that you want to convert to a PDF, you can make use of PDF.Live’s PDF conversion tools:

• Word doc to PDF conversion
• Excel to PDF conversion
• PPT to PDF conversion
• JPG to PDF conversion

That last one may sound similar to a document scanner, as it converts pictures to a PDF, but you may need to use PDF.Live’s OCR tool, in conjunction with the JPG to PDF scanner to make the text in the converted PDF editable. 

The post How to Scan a Document to a PDF Using Your Phone appeared first on pdf.live.

Open any piece of software in your file explorer and you’ll likely come across a file with the TXT extension. It’s one of the most common file types that developers use. But why? What is a TXT? Can you convert a text file to PDF?

A TXT file is called a plain text file. It’s usually opened in Notepad software like Microsoft Notepad, Notepad++, or Apple TextEdit. These pieces of software are free, so you can open a TXT on any device. 

If you open a TXT in one of these programs, you’ll see information displayed without any formatting settings like italics, bolding, or fonts. It will display information line-by-line in plain text. Ergo, the name “plain text file.”  

TXT files don’t have large file sizes and will sometimes contain instructions or information about a piece of software that it’s packaged in with. TXT files are not only easy for you to read, but they’re also easy for computers to read. Sometimes a .txt may contain configuration settings for a piece of software. Changing parameters within the .txt will then change how the software operates. 

With a better idea of what a .txt file is and where you can find them, we can now address the question of how to convert it into a PDF. 

Text to PDF Converter Using Notepad (Windows)

If you want your TXT file converted to a PDF without any formatting settings, you can do this in most free Notepad programs. 

1. Open your .txt file in Notepad and select File and Print. 

2. Select Microsoft Print to PDF and adjust your page settings as necessary.

3. Click Print. You can then choose where you’d like your converted PDF to be located on your PC. As you can see, the resulting PDF has no formatting settings beyond pages. 

TXT to PDF with Document Editors (Offline)

Quick hack: Depending on your operating system and version, you may be able to simply convert a TXT file to a DOC by changing the file extension.

TXT files are “legible” to most document editing applications. Meaning you can use most document editing software to open and edit a plain text document offline. For example, we’ve uploaded into Google Docs this software license that was stored as a .txt file. 

As you can see, Google Docs can display the information within the file as well as convert it into a Google Doc. If you convert your .txt to a Google Doc or .doc/.docx file (Microsoft Word format), the software you use will add formatting settings like pages, margins, and paragraphs. It will look significantly different from the original .txt file. 

From there, you can follow our Google Doc to PDF guide online to convert the .doc file into a PDF. Essentially, you’ll save the Google Doc as a separate PDF.

You’d be surprised how many different ways you can open TXT files. Try opening it with a document editor of your choice to see how the formatting settings may change. Again, if you’re unhappy with the result, you can always create the PDF directly with Notepad.

The post How to Convert Text to PDF appeared first on pdf.live.

First, let’s understand what a CSV file is and how to open it. Then, we’ll explain how you can convert CSVs to PDFs online, and vice versa. 

A CSV, or comma-separated values, file is a format that you may run into when working with large amounts of data or spreadsheets. A CSV is a very simple format that contains information in lists separated by commas. For example, a CSV that contains the ingredients for a chocolate chip cookie recipe would look like: 

Flour,butter,salt,chocolate chips,etc.

You can receive CSV files from a lot of places. Banks and other financial institutions often export reports that you’d use with spreadsheet software in the form of CSVs. These companies do this because any spreadsheet software or data recording tool can work with the file format. An .xls file, while meant to work with Microsoft Excel, may not be compatible with accounting or other data interpreting software. A CSV is much simpler and can work with almost anything, including Google Sheets, LibreOffice Calc, WPS Office Spreadsheets and Apple’s Numbers. 

However, CSVs don’t convert to PDFs particularly well. This is because the raw data hasn’t been structured or interpreted in any way. A PDF of a CSV would appear as a long list of numbers or words separated by commas or semicolons (see the above screenshot). This wouldn’t be particularly useful to anyone that you send it to. For this reason, you’re better off using a piece of software that can first interpret the data and organize it. Then, you can export a comprehensive report in a format that’s far easier to read. 

Convert CSV to PDF

The first step is to locate your CSV on your computer. The icon next to the file will be dependent on your system and what programs you have installed, but you’ll always be able to check the file type to see that it’s a CSV file. 

Once you’ve located it you can either right-click it and select Open With > Excel (or a similar spreadsheet or database program). Or, if you use something like Google Sheets, you can upload the CSV to Google Drive. 

For this example, we’ll be using Google Sheets. 

When your CSV is uploaded to Google Drive, you can double-click it to view it more closely. You won’t be able to edit it yet, but you can already see that Drive has interpreted the CSV in a more readable format:

Next, you’ll want to select Open with and Google Sheets. Google Drive will generate a sheet document with your CSV data. 

From here, select the Print icon or navigate to File > Print. You’ll have an opportunity to preview what your PDF will look like and adjust the margins and some other minor settings. Once you’re happy with what your data looks like, select Next.  

In the Destination drop-down, select Save as PDF instead of a physical printer. Then, select Save. You’ll then download a PDF version of your CSV. 

The benefit of performing the conversion this way is that your original CSV will remain unmarked in case you need to go back and work with it again. The spreadsheet version of the CSV that you create will be much easier to read, interpret, and make changes to if necessary. Working with spreadsheet software like Microsoft Excel or Google Sheets also gives you certain formatting options like giving your CSV a title page, page numbers, and more. 

(Note: The .csv file sample used in this post comes from Stats NZ, an open-source data collection site based in New Zealand.)

Convert PDF to CSV

If you need to convert a PDF file to a CSV format, use PDF.Live’s pdf to Excel converter online. Follow the prompts, and download your file as an .xls. Open it with Microsoft Excel and from there, you can save it as a .csv format. Google Sheets also exports spreadsheets as .csv files as well.

The post Converting CSV Files to PDFs appeared first on pdf.live.

The PDF file format is an excellent choice for sending and receiving documents online. This is because PDFs display information with the same format settings across all devices. But, of course, PDFs wouldn’t be of much use if you couldn’t convert your documents into them. So there need to be several ways to convert other file types to and from PDFs. 

1. Converting PDFs With Browsers

PDFs can be opened and displayed on your browser, in cloud storage solutions like Google Drive, and even in some document editors like Microsoft Word. 

Many web browsers allow you to select print to save opened web pages as PDFs. 

2. Converting PDFs Using Google Drive

Upload a Microsoft Word, Excel or PowerPoint to Google Drive, and then use Google’s Doc, Sheets and Slides apps (respectively) to convert the Microsoft formats into Google formats. Keep in mind that sometimes, converting from Microsoft’s programs to Google’s programs isn’t always seamless. Sometimes formatting is lost. Then, using File >> Download, save your files as .pdf formats.

Convert Google Docs to PDF

Select File >> Download and select .pdf, then save it.

Or, when you print a Google Doc, choose Destination >> Save as PDF. 

Convert Google Sheets to PDF

From Google Sheets, select File >> Download as and then choose PDF.

Likewise, you may choose File >> Print and change the Destination to Save as PDF. However, with Sheets, you’ll first need to select the cells that you want to print or save as PDFs. 

Convert Google Slides to PDF

Converting PDFs into Google Docs, Slides and Sheets

When you upload any PDF doc to drive, double click and Google will ask you what you want to open it with. Select Docs for text-heavy documents. 

Google Sheets and Google Slides do not open or convert PDF files. 

3. Other Ways to Convert PDFs

If you have a Mac computer, the Preview app allows you to export PDFs as other files. With a PDF open in Preview, you can select File > Export and see the file type options available in the pop-up menu. 

What if you didn’t create the document and want a tool that can directly convert a doc to a PDF? This is where PDF.Live’s file conversion services come in handy. 

4. Best Way to Safely Convert PDFs

Use PDF.Live’s Converter for Microsoft Word, Excel and PowerPoint

PDF.Live allows you to convert PDFs both to and from several popular file formats entirely online. Here are the options available to use for fast, easy conversions that are both safe and reliable. No additional programs required to download, just drag and drop your PDF into the tool to start converting.  

Convert to PDF:

• Convert Doc to PDF. Convert documents constructed in Word into PDFs.
• Convert Excel to PDF. Converts files built in Excel into PDFs. 
• Convert PPT to PDF. Converts Powerpoint Presentations into a PDF. 
• Convert JPG to PDF. Converts JPG digital images into a PDF. 

Convert from PDF:

• Convert PDF to DOC. Converts a PDF back into a Word doc so it can be edited further. Some formatting settings may be lost. 
• Convert PDF to Excel. Converts a PDF into a spreadsheet to interact with the data. Formatting settings may be changed or lost. 
• Convert PDF to PPT. Converts a PDF back to a Powerpoint presentation. Each slide in the PowerPoint will be a page from the PDF. 

PDF.Live’s converters work with any computer and any operating system because they function entirely on your web browser. Consider trying it out today for free to see how useful it can be.

The post How to Convert PDF Documents appeared first on pdf.live.

So how do Google Docs and Google Sheets work with PDFs?

Google Docs allows you to store and create PDFs online. This means you can create a document and then save the Google Doc as a PDF. In this guide, we’ll show you how to work with Docs and Sheets to create PDFs. If we don’t cover a question you had in this article, consider checking out our Working With Google Drive post where we answer other common questions about how PDFs work with Drive. 

Google Doc to PDF

If you’re creating and editing a document in Google Docs and want to send it out to other people, the PDF file format is the best choice. This file format ensures that anyone, on any device, can view your document as you originally intended it. It’s also helpful if the recipient doesn’t have a Google account. PDFs are also compact and easy to send across the web. 

So how do you make a Google Doc into a PDF?

1. Open the Google Doc you want to create into a PDF.

2. Navigate to File. In this area, you’ll see an arrow next to Download. Hovering over this allows you to see file format options in which you can download your Google Doc. 

3. Select PDF Document (.pdf). A download will appear at the bottom of your screen with your document in the .pdf format. 

Google Sheets to PDF

Google Sheets follows the same method as Google Docs. However, when you select download as PDF, an additional menu will appear. 

Although this menu says Print Settings, it won’t actually be printing a physical version of your Google Sheets. Instead, you’ll see Export listed on the top right. The settings on the right-hand side of the menu allow you to adjust how your Sheets will be exported into a PDF. The middle section is a preview of what your PDF will look like. 

Because Sheets displays information differently than page-by-page (as with Docs), the PDF version of your Sheets may not look exactly how you intend. The menu allows you to make sure it does by scaling the PDF, adjusting the margins, and otherwise formatting the PDF to display information correctly. 

Once your document looks correct, select Export and you’ll see a PDF version of your Google Sheets download at the bottom of your screen. 

Can you Edit a PDF in Google Docs?

Google Drive has both file-storing and document-editing capabilities. You may have noticed that PDFs stored in Google Drive have the option to Open with Google Docs. 

However, when a PDF is converted to a Google Doc, many of the original formatting settings in the PDF will be lost. To avoid this, we recommend a dedicated PDF editor, such as PDF.Live’s entirely online PDF editor. 

This editor functions entirely in your browser, just like Google Docs, and allows you to make edits to a PDF without losing formatting settings.

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